Student Activities Fair Standards

Student Activities Fair 2019

The Student Activities Office maintains basic standards to ensure that first-year student participants have a safe, fun and comfortable time during the Student Activities Fair. To ensure this experience, vendors are required to comply with all Student Activities Fair standards.

Registration Requirements

Student organizations, clubs, club sport teams, and departments must register to participate in the Student Activities Fair. Registrations will take place June 27, 2019 to August 12, 2019. It is the responsibility of the student organization to ensure that the group is properly registered for the Student Activities Fair.  No late registrations will be accepted after the deadline.

Organizations with Late Registration or No Registration
Organizations with late registrations and non-registered organizations will not be allowed to participate in the fair.

Participant Selection

The Student Activities will select Student Activities Fair participants based on key areas:

• Previous Participation: If the organization has previously participated, was it a positive experience for students?  
• Policy Compliance: Does the nature of the organization follow university policies, federal, state and local laws? Is your organization in good standing with the university and the Student Activities Office? 
• Student Interest: Does the organization provide a safe opportunity for new students to get involved?  Will this organization provide a distinctive experience for students at Drury?
• Organization Individuality: Is this organization unique in relation to other student organizations at Drury University or has another similar organization already registered?

Upon approval, the main contact will receive a confirmation letter from the Student Activities Office. Keep the official Student Activities Fair Participation confirmation letter on file. The organization’s registration is effective for the current event only.

Display & Presentation Standards

Student Activities participants are required to adhere to event standards, including:

• Presentation: Has recognizable effort gone into the display and any handouts that are given to students?
• Organization: Do organization members know what they are doing? Is their display understandable and appropriate for new students? Is the organization able to answer student questions?
• Approachable: Are organization members enthusiastic and approaching new students in a fun and appropriate manner?
• Accountability: Is this student organization adhering to Student Activities Fair guidelines? Is this organization being a good steward of their space and participation privileges?

Absence Process

If an organization is going to be late or can no longer attend the Student Activities Fair, they must alert the Student Activities Office at least twenty-four hours in advance (by 11:59 p.m. the day before the event). 

Late Arrivals or No-Shows

Organizations must follow the published schedule to participate in the Student Activities Fair. Organizations must arrive on time, be set-up on time and be ready to participate when new students arrive. 

Organizations that arrive late will not be allowed to participate in the current Student Activities Fair and participation in future Student Activities Fairs may be limited. Organizations that register, but don’t show up may have limited or no participation in future Student Activities Fairs.

If an organization that has registered fails to show up or is late and does not inform the Student Activities Office with proper advanced notice, they will be subject to a $25 fine, which must be paid in order for the organization to be renewed for the academic year. The $25 fine will go towards covering the expenses of the Student Activities Fair.